ࡱ> [ ARbjbj /jjKtlZZZZZZZn'''8','npf(((((((((CgEgEgEg>gTkT+p$(s Hu`Op-Z(((((Op+ZZ((|p+++(Z(Z(Cg+(Cg++2:/_HZZg(( zR~n 'J*:wdg,p0peu*`ug+nnZZZZOfficial Minutes Board of Regents Meeting of the Full Board June 9-10, 2003 Fairbanks, Alaska Regents Present: Brian D. Rogers, Chair Elsa Froehlich Demeksa, Vice Chair Frances H. Rose, Secretary (excused June 9) Joseph E. Usibelli, Jr., Treasurer Michael J. Burns James C. Hayes Cynthia Henry Mary K. Hughes Kevin O. Meyers David J. Parks Michael Snowden Mark R. Hamilton, Chief Executive Officer and President, University of Alaska Others Present: E. Lee Gorsuch, Chancellor, ū컨A Marshall L. Lind, Chancellor, ū컨F John Pugh, Chancellor, ū컨S Joseph M. Beedle, Vice President for Finance Wendy Redman, Vice President for University Relations James Parrish, General Counsel Michael Hostina, Associate General Counsel James R. Johnsen, Vice President for Faculty and Staff Relations Steve Smith, Chief Information Technology Officer Ann Ringstad, Assistant to the President Michael Sfraga, Associate Vice President for Student Services and Enrollment Management Pat Pitney, Director, Budget and Institutional Research Paul Reichardt, Provost, ū컨F Bob Miller, Director, Public Affairs Jeannie D. Phillips, Board of Regents' Officer Barbara A. Bennett, Board of Regents' Staff I. Call to Order Chair Rogers called the meeting to order at 8:10 a.m. on Monday, June 9, 2003. II. Adoption of Agenda Regent Demeksa moved that the agenda be approved as amended. The motion carried. PASSED AS AMENDED (amendments noted by *) "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Public Testimony VI. President's Report VII. Report on Partnerships VIII. Research Overview IX. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Revision to Regents' Policy 10.04.03 Credit Hour Requirements for Degree and Certificate Programs 2. Approval of Degree Programs at the University of Alaska Anchorage 3. Approval of Deletion of Certificate in Emergency Services at the University of Alaska Fairbanks B. Facilities and Land Management Committee *1. Approval of Revised Capital Planning and Facilities Policy (deferred until September 2003) 2. Acceptance of the FY04 Capital Budget Appropriation C. Finance and Audit Committee 1. Approval of FY2004 Student Government Budgets 2. Acceptance of the FY04 Capital Budget Appropriation 3. Acceptance of the FY04 Operating Budget Appropriations and Approval of the FY04 Operating Budget Distribution Plan 4. Approval of the FY05 Operating Budget Request Guidelines X. New Business and Committee Reports A. Academic and Student Affairs Committee *1. Special Tuition Charge for Graduate Project Management Courses at ū컨A (added) B. Facilities and Land Management Committee C. Finance and Audit Committee *1. Approval of Agreement with ū컨 Foundation for Allocation of ConocoPhillips and BP Charter Gifts (added) D. Human Resources Committee E. Planning and Development Committee *1. Presidential Compensation (added) *F. Resolution of Appreciation for Darrellene Myers (added) XI. Alaska Commission on Postsecondary Education Report XII. ū컨 Foundation Report XIII. Future Agenda Items XIV. Board of Regents' Comments XV. Executive Session (if needed) XVI. Adjourn This motion is effective June 9, 2003." III. Approval of Minutes Regent Hughes moved, seconded by Regent Hayes, and passed that: PASSED "The Board of Regents approves the minutes of its regular meeting of April 17-18, 2003 as amended. This motion is effective June 9, 2003." IV. Executive Session Regent Burns moved, seconded by Regent Hayes, and passed that: PASSED "The Board of Regents goes into executive session at 8:19 a.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations % Real Estate Transactions The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately one hour. Thus, the open session of the Board of Regents will resume in this room at approximately 9:20 a.m. A.D.T. This motion is effective June 9, 2003." The Board of Regents concluded an executive session at 9:40 a.m. A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately one and a half hours. V.A. Public Testimony Fred Villa, member of the Alaska Process Industry Career Consortium, spoke in support of the academic programs proposals. Pete Pinney, president of the Faculty Alliance, welcomed the Board of Regents to Fairbanks and expressed his enthusiasm for working with the Alliance for the next year. VI. President's Report President Hamilton presented the 2003 recipients of the annual "Make Students Count" awards: Jodi Barnes, ū컨S; Wanda Martin, ū컨F; Diane Taylor, KPC-ū컨A; and Pat Ivey, Statewide Administration. He also presented Melissa Brown, Tanana Valley Campus faculty member, with the "Outstanding Distance Educator" award. President Hamilton expressed his appreciation for the participation shown by regents at commencements and gave a brief legislative summary. VII. Report on Partnerships Brent Sheets, Department of Energy, and Doug Kane, Professor in Northern Engineering, gave a presentation on the partnership between ū컨F and the U.S. Department of Energy through the Alaska Energy Development Technology Laboratory. VIII. Research Overview Administrators and faculty from the University of Alaska presented an overview on research projects throughout the ū컨. Elements of the presentation included a talk by Dr. Buck Sharpton, President's Professor of Remote Sensing, and a brief visit to IARC facilities, and a presentation on the role of research within the University of Alaska. Tuesday, June 10, 2003 V.B. Public Testimony Darcie Davies and Amy Munsell, Tanana Whirlwinds Teen Group 4-H, thanked the board and the University of Alaska for supporting 4-H programs. Rob Boswell, Chair, ū컨F College of Fellows, welcomed the board to Fairbanks and reported on the activities of the College of Fellows. IX. Consent Agenda Regent Hughes moved the following motion, which was approved. PASSED AS AMENDED "The Board of Regents approves the recommendations as amended below. This motion is effective June 10, 2003." A. Academic and Student Affairs Committee 1. Approval of Revision to Regents' Policy 10.04.03 Credit Hour Requirements for Degree and Certificate Programs Reference 10 MOTION "The Board of Regents approves revisions to Regents' Policy 10.04.02 Credit Hour Requirements for Degree and Certificate Programs, to allow for graduate-level transcripted certificates. This motion is effective June 10, 2003." 2. Approval of Degree Programs at the University of Alaska Anchorage Reference 11 MOTION "The Board of Regents approves the following academic degree programs at the University of Alaska Anchorage: 1. Nursing Post-Master's Certificate Program 2. Master of Science in Project Management 3. Certificate in Industrial Welding Technology 4. Certificate in Nondestructive Testing Technology This motion is effective June 10, 2003." 3. Approval of Deletion of Certificate in Emergency Services at the University of Alaska Fairbanks MOTION "The Board of Regents approves the deletion of the Certificate in Emergency Services at the University of Alaska Fairbanks. This motion is effective June 10, 2003." B. Facilities and Land Management Committee 1. Approval of Revised Capital Planning and Facilities Policy Reference 14 Deferred until September 2003 meeting. 2. Acceptance of the FY04 Capital Budget Appropriation Reference 2 MOTION "The Board of Regents accepts the FY04 Capital Budget Appropriation as presented. This motion is effective June 10, 2003." C. Finance and Audit Committee 1. Approval of FY2004 Student Government Budgets Reference 1 MOTION "The Board of Regents approves the student government fees and budgets as presented in Reference 1, and authorizes the vice president for finance to review, modify, and approve fees and budgets for those student governments not included in Reference 1, and to approve requests for increased expenditure authority for all student government organizations as deliberated by student governance and determined by the vice president for finance to be appropriate. This motion is effective June 10, 2003." 2. Acceptance of the FY04 Capital Budget Appropriation Reference 2 MOTION "The Board of Regents accepts the FY04 Capital Budget Appropriation as presented. This motion is effective June 10, 2003." 3. Acceptance of the FY04 Operating Budget Appropriations and Approval of the FY04 Operating Budget Distribution Plan Reference 3 MOTION "The Board of Regents accepts the FY04 Operating Budget Appropriations as presented. This motion is effective June 10, 2003." 4. Approval of the FY05 Operating Budget Request Guidelines Reference 4A & B MOTION "The Board of Regents approves the FY05 Operating Budget Request Guidelines as referenced. This motion is effective June 10, 2003." X. New Business and Committee Reports A. Academic and Student Affairs Committee *1. Special Tuition Charge for Graduate Project Management Courses at ū컨A (added) The Academic and Student Affairs Committee recommended the following action be approved the Full Board. PASSED "The Board of Regents approves charging two times the established graduate tuition rate for enrollment in graduate Project Management courses at the University of Alaska Anchorage. This motion is effective June 10, 2003." 2. Committee Report In addition to action items, the Academic and Student Affairs Committee heard reports on Military Education programs, Alaska Commission on Postsecondary Education, ū컨F Enrollment Management, Regents' Scholarship; and held a first reading on the Chief Student Services Officer policy proposal. B. Facilities, and Land Management Committee In addition to action items, the Facilities and Land Management Committee heard reports on the Yukon Flats Training Center, Tanana Valley Campus renovation plans, West Ridge Research Building, BiCS project, ū컨F backfill plans for West Ridge, expenditures for facility maintenance and repair, and construction in progress. C. Finance and Audit Committee *1. Approval of Agreement with ū컨 Foundation for Allocation of ConocoPhillips and BP Charter Gifts (added) Regent Burns moved the following motion, which was approved: PASSED "The Board of Regents approves the administrative agreement between the University of Alaska Foundation and the University of Alaska as contained in the attachment, including the FY04 allocation plan created under the terms of that agreement. This motion is effective June 10, 2003." 2. Acceptance of Audit Status Report and Review of Recently Completed Audits The Finance and Audit Committee approved the following motion: PASSED "The Board of Regents Finance and Audit Committee accepts the semi-annual internal audit report as presented. This motion is effective June 9, 2003." 3. Approval of the FY2004 Annual Audit Plan The Finance and Audit Committee approved the following motion: PASSED "The Board of Regents Finance and Audit Committee approves the annual audit plan for fiscal year 2004 as presented. This motion is effective June 9, 2003." 4. Committee Report In addition to action items, the Finance and Audit Committee heard a report on the Consolidated Fund. D. Human Resources Committee The Human Resources Committee reviewed reports on faculty and staff compensation and benefits initiatives, and on labor and employee relations issues and initiatives. E. Planning and Development Committee *1. Presidential Compensation (added) Regent Demeksa moved, seconded by Regent Snowden, and passed that: PASSED "The Board of Regents negotiates a new 3-year contract for President Hamilton, the monetary terms of which will be 3 years at the current salary of $250,000 per year with a contract completion bonus paid at the end of the contract in the amount of $100,000; and in the event of the disability or death of the president during the terms of this contract, the completion bonus will be paid pro rata. This motion is effective June 10, 2003." *F. Resolution of Appreciation for Darrellene Myers (added) WHEREAS, Darrellene Myers service to the University of Alaska spans 35 years, beginning in 1968 when she became Confidential Secretary to Dr. William R. Wood, president of the university; and WHEREAS, Darrellene Myers proceeded over the years to serve as the Confidential Secretary to University Presidents Robert W. Hiatt, Charles O. Ferguson, Neil D. Humphrey, Foster F. Diebold, Jay Barton, Donald ODowd, Jerome B. Komisar, Acting President Wendy Redman and President Mark R. Hamilton; and WHEREAS, through the tumultuous decade of the 1970s for the university, Darrellene Myers provided the Office of the President with continuity of service and spirit during the tenures of six different presidents between 1973 and 1979; and WHEREAS, the University of Alaska has had the service of 131 Alaskans who have been regents since the beginning of its history, Darrellene Myers worked with 82 of those regents during her years with the university; and WHEREAS, Darrellene Myers was calmly affable to all visitors or callers in the Office of the President regardless of whatever dissent or controversy had brought them into contact with her; and WHEREAS, Darrellene Myers love of the University of Alaska illuminated her role as gatekeeper and confidant to the president, and earned her the esteem, admiration and respect of all who came into contact with her; and WHEREAS, Darrellene Myers served each president with quiet efficiency, sensitivity, tact, diplomacy and total loyalty; and WHEREAS, Darrellene Myers never wavered in her belief that all correspondence from the Presidents Office should be done in three colors, white for the original, pink for the reading file, and yellow for the subject file, a habit she maintained even after computers eliminated the necessity of carbon copies; and WHEREAS, as a result of her filing system, newcomers to the statewide administration could always go to Darrellene Myers for a record of something that had transpired before their time, and which everybody else had forgotten; and WHEREAS, because Darrellene Myers service and dedication to the University of Alaska will be long remembered and never duplicated, President Hamilton presented her with the Presidents Medal for Excellence, only the fifth he has presented; NOW, THEREFORE BE IT RESOLVED that the University of Alaska Board of Regents, in recognition of the unparalleled and invaluable services rendered by Darrellene Myers, extends to her this resolution of appreciation and respect; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Darrellene Myers with a copy incorporated in the official minutes of the June 9-10, 2003, meeting of the Board of Regents. PASSED "The Board of Regents approves the resolution of appreciation for Darrellene Myers. This motion is effective June 10, 2003." XI. Alaska Commission on Postsecondary Education Report Regent Rose reported that Diane Barrans, executive director of the Alaska Postsecondary Education Commission, reported to the Academic and Student Affairs Committee on the cooperative efforts between ACPE and the University of Alaska. Regent Demeksa reported that the next ACPE meeting is scheduled for June 16, 2003. XII. ū컨 Foundation Report No report. XIII. Future Agenda Topics Regent Demeksa asked that a report be given at the next meeting regarding the ū컨F School of Fisheries and Ocean Sciences. XIV. Board of Regents' Comments Regent Hughes thanked President and Mrs. Hamilton for hosting the reception. Regent Hayes echoed Regent Hughes' thanks, reported on his wonderful experiences attending commencements in Nome and at ū컨F, thanked President Hamilton for delivering the invocation at ū컨F; and asked that more activities with students be planned during future meetings. Regent Rose thanked the board for rearranging the schedule so she would not miss the Academic and Student Affairs Committee meeting; and reported that a fund raiser will be scheduled in the near future for the Regents' Scholarship Fund. Regent Usibelli reported on commencements he attended and commented that campuses are the centers of many Alaska communities. Regent Snowden reported on his experience at the PWSCC commencement and stated that he enjoyed visiting ū컨 facilities. Regent Henry thanked the staff for a good meeting, welcomed Regent Parks, reported on commencements she attended, and said she felt this was a good time to work with state Chambers of Commerce on issues of priority to the state. Regent Parks thanked the board for its generous welcome. Regent Burns welcomed Regent Parks, and agreed with Regent Henry that chambers of commerce can carry a powerful message. He also commented that the "new" regents have come up to speed for quickly and should be commended. Regent Demeksa thanked President and Mrs. Hamilton for the chance to meet with local legislators at the reception. Regent Rogers welcomed Regent Parks and congratulated him on his speedy confirmation; thanked the Hamiltons for hosting the reception; reported on commencements he had attended; reported that he has directed the Board of Regents' Office to order new commencement robes; and asked that student activities be planned during the September 2003 meeting at Mat-Su College. XV. Executive Session Regent Burns moved the following motion, which was approved: PASSED "The Board of Regents goes into executive session at 2:45 p.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to litigation and the ACS contract. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately 30 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 3:15 p.m. A.D.T. This motion is effective June 10, 2003." The Board of Regents concluded an executive session at 3:00 p.m. A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which could affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately 15 minutes. XVI. Adjourn Regent Rogers adjourned the meeting at 3:00 p.m. on Tuesday, June 10, 2003. 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