ࡱ> O bjbjyy Aeer<<8< %(   %%%%%%%$(<+x'%9'%  `%J$J$J$  %J$%J$J$$$ 0 ~!R$$v%0%$+!z+$+$ J$'%'%J$%+< G: Official Minutes Board of Regents Meeting of the Full Board September 14-15, 2004 Fairbanks, Alaska Regents Present: Brian D. Rogers, Chair Elsa Froehlich Demeksa, Vice Chair Frances H. Rose, Secretary Joseph E. Usibelli, Jr., Treasurer Michael J. Burns James C. Hayes Cynthia Henry Mary K. Hughes Kevin O. Meyers David J. Parks Mark R. Hamilton, Chief Executive Officer and President, University of Alaska Regents Absent: Michael Snowden Others Present: Elaine Maimon, Chancellor, ū컨A Steve Jones, Chancellor, ū컨F John Pugh, Chancellor, ū컨S Joseph M. Beedle, Vice President for Finance Wendy Redman, Vice President for University Relations Mary E. Greene, Interim General Counsel James R. Johnsen, Vice President for Faculty and Staff Relations Ted Kassier, Provost, University of Alaska Anchorage Paul Reichardt, Provost, University of Alaska Fairbanks Roberta Stell, Provost, University of Alaska Southeast Jeannie D. Phillips, Executive Officer, Board of Regents Barbara A. Nilsen, Coordinator, Board of Regents I. Call to Order Chair Rogers called the meeting to order at 8:11 a.m. on Tuesday, September 14, 2004. II. Adoption of Agenda Regent Hayes moved, seconded by Regent Burns, and passed that: PASSED AS AMENDED (amendments noted by *) "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. President's Report VI. Public Testimony VII. Discussion Regarding Needs-Based Aid *VIII. Approval of Tuition Rates for Academic Years 2006 and 2007 IX. Approval of Honorary Degree and Meritorious Service Awards X. Approval of Resolution of Appreciation for James A. "Jamo" Parrish XI. Approval of Naming of Laboratory at the University of Alaska Fairbanks XII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Correction of Academic Degree Program Title at University of Alaska Fairbanks: Yup'ik Language Proficiency 2. Approval of Academic Degree Recipients B. Facilities and Land Management Committee 1. Formal Project Approval for the ū컨F Central Chiller Plant Project 2. Approval to Increase Total Project Cost for the ū컨F Power Grid Interface 3. Approval of Increase in Total Project Cost for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility 4. Approval of Ground Lease in Fairbanks for National Park Service C. Approval of Industrial Security Resolution XIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Facilities and Land Management Committee 1. Schematic Design Approval for the Paul-Ziegler Buildings Renovations at the ū컨S Ketchikan Campus 2. Formal Project Approval for the Prince William Sound Community College Museum Addition 3. Committee Report C. Finance and Audit Committee 1. Executive Session regarding Audit Matters 2. Committee Report D. Human Resources Committee E. Planning and Development Committee XIV. Alaska Commission on Postsecondary Education Report XV. ū컨 Foundation Report XVI. Future Agenda Items XVII. Board of Regents' Comments XVIII. Executive Session *XIX. Discussion regarding Long-Range Planning (removed from agenda) XX. Adjourn This motion is effective September 14, 2004." III. Approval of Minutes Regent Usibelli moved, seconded by Regent Parks, and passed that: PASSED "The Board of Regents approves the minutes of its regular meeting of June 9-10, 2004 as presented. This motion is effective September 14, 2004." PASSED "The Board of Regents approves the minutes of its emergency meeting of August 4, 2004 as presented. This motion is effective September 14, 2004." PASSED "The Board of Regents approves the minutes of its special meeting of August 16, 2004 as presented. This motion is effective September 14, 2004." IV. Executive Session Regent Hayes moved, seconded by Regent Burns, and passed that: PASSED "The Board of Regents goes into executive session at 8:15 a.m. Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussions % Real Estate Transactions % Facilities Contracts % Litigation and matters that could affect the reputation or character of a person or persons related to naming opportunities at ū컨F, personnel matters, and honorary degrees and meritorious service awards. The session will include members of the Board of Regents, President Hamilton, Interim General Counsel Greene, and such other university staff members as the president may designate and will last approximately 1 hours. Thus, the open session of the Board of Regents will resume in this room at approximately 9:30 a.m. Alaska Time. This motion is effective September 14, 2004." The Board of Regents concluded an executive session at 9:50 a.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, Interim General Counsel Greene, and other university staff members designated by the president and lasted approximately 1 hour and 45 minutes. V. President's Report President Hamilton welcomed Chancellors Maimon and Jones and pointed out to the regents that many organizational changes have been made and are noted on the organizational charts included in the agenda packets. New hires also include Kate Ripley, director of Public Affairs, who will start November 1. President Hamilton also gave updates on the ū컨 Scholars program, teacher mentoring program, initiative budgeting including behavioral health coordination, Mat-Su Valley lands issues, debt capacity, and needs-based scholarships. VI. Public Testimony The following students testified in opposition of the proposed tuition increases: Molly Odell, William Baker, Amber Clark, Jeremy Miner, Irene Emmerson, Thom Walker, and Chris Hall. Lisa Sporleder, Staff Alliance and System Governance president, reported that governance will present a task force report at the Human Resources Committee meeting scheduled for September 15. Abel Bult-Ito, ū컨F Faculty Senate president, thanked President Hamilton for hiring Chancellor Jones, and thanked him for allowing extensive involvement from faculty and staff in the selection process; he asked that a similar process be followed for the hiring of a vice chancellor for research. Leslie Almberg, member of the ū컨F graduate student association, expressed concerns regarding increases in graduate tuition and the lack of communication to graduate students regarding tuition increases or student fees and the absence of graduate student representation on ū컨F's advisory council and student government. VII. Discussion Regarding Needs-Based Aid At the June 9-10, 2004 Board of Regents' meeting, members of the board expressed interest in exploring further the need for a ū컨-funded needs-based financial aid program. Board members agreed that this subject would be the topic of extended discussions over the course of the academic year. In an attempt to assist the Board in this effort, President Hamilton requested the development and presentation of initial background information. Associate Vice President Mike Sfraga, Director Saichi Oba, and Manager Mary Gower, ū컨 Office of Student and Enrollment Services, provided a briefing that included a review of ū컨 financial aid sources and distribution, ū컨 financial aid outreach efforts, current status of the ACPE-funded needs-based aid program, as well as national and regional trends in this area. VIII. Approval of Tuition Rates for Academic Year 2006 [Note: title was revised from printed agenda since action occurred only on 2006 tuition rates.] At the September 2003 Board of Regents' meeting, President Hamilton proposed a 10 percent tuition increase for Academic Year (AY) 2005 and 2006. The board approved a 10 percent tuition increase for AY05 but delayed action for AY06. President Hamilton again proposed a 10 percent tuition increase for AY06 and will propose an additional 10 percent tuition increase for AY07. The table below reflects the already-approved 2005 tuition rates, the proposed 10% tuition increase for AY2006 (inclusive of the inflation-adjusted rate of 4.3%), and a proposed 10% tuition increase for AY2007 (inclusive of the estimated inflation-adjusted rate of 4.3%). AY2005 Approved Tuition RatesAY2006 Proposed Tuition Rates (10%)AY2007 Proposed Tuition Rates (10%)Lower DivisionPWSCC8594103Kodiak8695105All Others99109120Upper Division112123135Graduate222244268Non-Res Surcharge231254279Source: Statewide Budget and Institutional Research Students from the University of Alaska gave a presentation on their concerns regarding raising tuition rates at this time. Regent Hughes moved the main motion, seconded by Regent Burns. Regent Parks moved the following amendment, seconded by Regent Demeksa, which failed on a four to six vote with Regents Demeksa, Hayes, Parks, and Rose voting in favor and Regents Burns, Henry, Hughes, Meyers, Rogers, and Usibelli voting in opposition: AMENDMENT #1 - FAILED "The Board of Regents approves a 5 percent increase in tuition for academic years 2006 and 2007. This motion is effective September 15, 2004." Regent Henry moved the following amendment, seconded by Regent Demeksa, which failed on a three to seven vote with Regents Demeksa, Hayes, and Henry voting in favor and Regents Burns, Hughes, Meyers, Parks, Rogers, Rose, and Usibelli voting in opposition: AMENDMENT #2 - FAILED "The Board of Regents approves an 8 percent increase in tuition for academic year 2006 and a 10 percent increase in tuition for academic year 2007. This motion is effective September 15, 2004." Regent Hughes agreed to revise the main motion, with consent from Regent Burns, as follows. The motion carried on a vote of seven to three with Regents Burns, Hayes, Henry, Hughes, Meyers, Rogers, and Usibelli voting in favor, and Regents Demeksa, Parks, and Rose voting in opposition: PASSED "The Board of Regents approves tuition rates for Academic Year 2006 as presented. This motion is effective September 15, 2004." IX. Approval of Honorary Degree and Meritorious Service Awards Recommendations submitted by the University of Alaska Fairbanks for recipients of honorary degrees were sent under separate cover for Board of Regents review prior to the September 14-15, 2004 board meeting. Regent Parks moved, seconded by Regent Hayes, and passed that: PASSED "The Board of Regents approves the list of nominees for honorary doctoral degrees as proposed for commencement exercises in the spring of 2005 and beyond, and authorizes Chancellor Jones to invite the approved nominees and announce their acceptance. This motion is effective September 15, 2004." X. Approval of Resolution of Appreciation for James A. "Jamo" Parrish WHEREAS, James A. "Jamo" Parrish, a native son of Fairbanks, Alaska, has served the University of Alaska with distinction as General Counsel to the administration and the Board of Regents since 1996; and WHEREAS, Jamo Parrish graduated from the University of Colorado law school and received his juris doctor in 1974; and WHEREAS, Jamo Parrish practiced law in Fairbanks for 22 years before joining the University of Alaska; and WHEREAS, Jamo Parrish, during that time, served as an instructor at Tanana Valley Campus and as a hearing officer for the University of Alaska; and WHEREAS, Jamo Parrish successfully streamlined university General Counsel office procedures and staffing, greatly improving the capabilities and professionalism of the department; and WHEREAS, Jamo Parrish never lost sight of his office's responsibility to provide pertinent, timely advice, counsel, and representation to the system and all its campuses; and WHEREAS, Jamo Parrish has skillfully protected the best interests of the University of Alaska and its faculty, students, and staff, always with keen insight, equanimity, and unfailing good humor; and WHEREAS, Jamo Parrish has quietly and professionally helped guide the University of Alaska through times of uncertainty and controversy, never losing sight of the university's role in the lives of all Alaskans; and WHEREAS, Jamo Parrish's high standards of ethical conduct and fairness have earned him the trust and respect of colleagues throughout the university and the state of Alaska; and WHEREAS, Jamo Parrish has decided to retire from the position of University of Alaska General Counsel to pursue his other passions of family, fishing, skiing, and flying in order to enjoy the wonders and joys of living in the great state of Alaska; NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Jamo Parrish's exemplary service to the University of Alaska and extends to him and his family this statement of recognition and appreciation; and BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Jamo Parrish, with a copy to be incorporated into the official minutes of the September 14-15, 2004 meeting of the Board of Regents. Regent Demeksa moved, seconded by Regent Hughes, and passed that: PASSED "The Board of Regents approves the resolution of appreciation for James A. 'Jamo' Parrish. This motion is effective September 15, 2004." XI. Approval of Naming of Laboratory at the University of Alaska Fairbanks Faculty, staff, and students at the University of Alaska Fairbanks forwarded a request to former Chancellor Marshall Lind on May 5, 2004, requesting a naming opportunity for the Water and Environmental Research Center Laboratory (Room 444 Duckering). Background material for this request was sent to members of the Board of Regents under executive session cover prior to the September 14-15, 2004 meeting of the Board of Regents. Regent Hayes moved the following motion which was approved: PASSED "The Board of Regents approves the naming of the Water and Environmental Research Center Laboratory at the University of Alaska Fairbanks campus as the Quinton Costello Laboratory. This motion is effective September 15, 2004." XII. Consent Agenda Regent Demeksa moved, seconded by Regent Burns, and passed that: PASSED "The Board of Regents approves the recommendations as stated below. This motion is effective September 15, 2004." A. Academic and Student Affairs Committee 1. Approval of Correction of Academic Degree Program Title at University of Alaska Fairbanks: Yup'ik Language Proficiency PASSED "The Board of Regents approves the correction of the academic degree program title from 'Yup'ik Studies' to 'Yup'ik Language Profiency'. This motion is effective September 15, 2004." 2. Approval of Academic Degree Recipients PASSED "The Board of Regents approves the list of degree recipients for the summer and fall of 2003 and the spring of 2004. This motion is effective September 15, 2004." B. Facilities and Land Management Committee 1. Formal Project Approval for the ū컨F Central Chiller Plant Project Reference 3 MOTION #1 - PASSED "As required by Regents Policy 05.12.04, the Board of Regents approves the ū컨F Central Chiller Replacement Project as presented and authorizes the University administration to (1) procure the two chillers and an expansion to the air-cooled condenser in the cooling tower and (2) proceed with the Schematic Design of the building and infrastructure. The total cost for all elements of the project shall not exceed $5,000,000. This motion is effective September 15, 2004." MOTION #2 - PASSED "As required by Regents Policy 05.12.04, the Board of Regents (1) authorizes the vice president for finance to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project authorized by the Board of Regents on this date, (2) authorizes the vice president for finance to utilize working capital to the extent he deems appropriate, (3) directs the vice president for finance to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) directs the university president to present to the regents at a time deemed appropriate by the university president a formal long term plan for funding the Project authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective September 15, 2004." 2. Approval to Increase Total Project Cost for the ū컨F Power Grid Interface Reference 4 MOTION #1 - PASSED "The Board of Regents authorizes the administration to proceed with this phase of the ū컨F Electrical Power Grid Interface as presented with a total project cost of $1.5 million, subject to the determination by the vice president for finance that sufficient commitments for the needed funding are in place. This motion is effective September 15, 2004." MOTION #2 - PASSED "As required by Regents Policy 05.12.04, the Board of Regents (1) authorizes the vice president for finance to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project authorized by the Board of Regents on this date, (2) authorizes the vice president for finance to utilize working capital to the extent he deems appropriate, (3) directs the vice president for finance to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) directs the university president to present to the Board of Regents at a time deemed appropriate by the university president a formal long term plan for funding the Project authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective September 15, 2004." 3. Approval of Increase in Total Project Cost for the University of Alaska Southeast/Alaska Army National Guard Joint-Use Recreation Facility Reference 5 PASSED "As required by Regents' Policy 05.12.04, the Board of Regents approves an increase of $3.2 million in the Total Project Cost for the ū컨S/Alaska Army National Guard Joint-Use Recreation Facilitywhich includes the National Guards vehicle maintenance shop (OMS) not to exceed a total project cost of $18.6 million, and provided that no University funds are expended as a result of this approved increase. This motion is effective September 15, 2004." 4. Approval of Ground Lease in Fairbanks for National Park Service Reference 6 PASSED "The Board of Regents approves the lease of approximately 4 acres of land on College Road in Fairbanks and authorize the Director of Land Management to execute all documents necessary to enter into a lease of the land for the construction and operation of an office building and warehouse facility. This motion is effective September 15, 2004." C. Approval of Industrial Security Resolution Reference 16 The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. The resolution is identical to resolutions previously passed except for a change in names of university officers. The President recommends that: PASSED The Board of Regents approves the Industrial Security Resolution, as revised to reflect the change in officers of the University of Alaska, and authorizes the Chair and Secretary of the Board to sign the resolution. This motion is effective September 15, 2004. XIII. New Business and Committee Reports A. Academic and Student Affairs Committee In addition to action items, the Academic and Student Affairs Committee discussed the creation of an Alaska Logistics Center, heard updates on the reorganization of schools and colleges at ū컨F, at Statewide Academic Affairs, and on electronic student services. B. Facilities, and Land Management Committee In addition to action items forwarded to the Full Board, the Facilities and Land Management Committee approved the following items: 1. Schematic Design Approval for the Paul-Ziegler Buildings Renovations at the ū컨S Ketchikan Campus PASSED As required by Regents Policy P05.12.04, the Facilities and Land Management Committee approves the Schematic Design Approval request for the University of Alaska Southeast Ketchikan Paul and Ziegler Buildings Renovations as presented, and authorizes the University administration to proceed through construction documents, bidding and awarding the construction contract, and constructing the project at a Total Project Cost not to exceed $4,100,000. This motion is effective September 14, 2004. 2. Formal Project Approval for the Prince William Sound Community College Museum Addition PASSED As required by Regents Policy P05.12.04, the Facilities and Land Management Committee approves the Formal Project Approval request for the Prince William Sound Community College Museum Addition as presented, and authorizes the University administration to proceed through schematic design (SD) not to exceed a Total Project Cost of $2,785,000. This motion is effective September 14, 2004. 3. Committee Report In addition to action items, the Facilities and Land Management Committee discussed the University of Alaska's information technology investment, heard reports on the status of university lands in the Mat-Su Valley, reviewed the preliminary operating and capital budget requests, heard updates on a ground lease to support a cold climate testing facility at ū컨F, on ANSEP at ū컨A, and on capital projects in process. C. Finance and Audit Committee 1. Executive Session regarding Audit Matters The Finance and Audit Committee of the Board of Regents held an executive session in accordance with AS 44.62.310 discussing matters the immediate knowledge of which could affect the finances of the university relating to audit matters. The session included members of the Board of Regents, Interim General Counsel Greene, and Internal Audit Director Read and lasted approximately 30 minutes. 2. Committee Report The Finance and Audit Committee heard reports from Internal Audit Director Read regarding external audits, recently completed audits, and Internal Audit progress reports. The committee also held a preliminary review of the operating and capital budget requests. D. Human Resources Committee The Human Resources Committee heard reports on implementation of the university's new health plan, ū컨 Choice; on job families and revised overtime status; on the staff compensation task force; and on the review of systemwide governance regulation. The committee also reviewed the Affirmative Action/EEO report and the labor relations report. E. Planning and Development Committee The Planning and Development Committee heard reports on recent development activities and on strategic planning for debt capacity. XIV. Alaska Commission on Postsecondary Education Report Regents Henry and Demeksa gave a report regarding the Alaska Commission on Postsecondary Education, stating that ACPE is a very well run organization; that there is support for a provision for high-need profession aid; and concern how much of the student aid will go to the University of Alaska. They also recognized the excellent work of Dr. Sfraga and our good relationship with ACPE. XV. ū컨 Foundation Report Regent Hughes reported that the June 2004 meeting dealt with the funds from the charter agreement and that the Foundation approved the Board of Regents disbursement plan; that a development committee is being formed with former Regent Sharon Gagnon named as chair; that a finance committee is being formed; and that the Foundation will next meet in November 2004. Regent Hughes asked that representatives from the Foundation report to the Board of Regents during its meetings. XVI. Future Agenda Topics Regent Rogers requested the following future agenda items: a report on holds placed on student accounts and the issue of due process regarding these holds; a report on the apparent drop in part-time student enrollment, its probable causes, and possible repercussions if this is confirmed as a trend. He also asked if the administration could report on whether student government fees could be tied to inflation. XVII. Board of Regents' Comments Regent Henry welcomed the new chancellors and saluted the search committees for their excellent work. She expressed her concerns that the University of Alaska seems to be at a crossroads regarding the core mission and fears that the institution may be moving away from teaching to favor research. She thanked the administration for the information regarding the Alaska Logistics Center. Regent Burns welcomed the new chancellors and commented that he felt it had been great two days of meetings. He reminded members that the Alaska Permanent Fund has an internship program. Regent Meyers gave his welcome to the new chancellors and stated that the Board of Regents will need to revisit needs-based aid as well as the need to come to grips with the university's capital program. Regent Hayes extended his welcome to the new chancellors and thanked the staff for a good meeting. He thanked Chancellor and Mrs. Jones for a wonderful dinner at their home and thanked Student Services for the financial aid video. He expressed his concern regarding the affirmative action program, stating that this report should concern all board members since it indicates that the university needs to improve in this area. He thanked the students for their excellent lobbying efforts in Juneau. Regent Demeksa echoed Regent Henry's remarks and implored the administration to implement a needs-based aid program. Regent Hughes welcomed the new chancellors to the University of Alaska. Regent Parks thanked the Board of Regents for its continued commitment to students and to excellence. Regent Usibelli added his welcome to the new chancellors. He stated that the university should celebrate how far ahead of the curve the university is in budgeting compared to five years ago. He spoke of his general sense is that the university is creating a future and advancing this institution in a very short period of time. Regent Rogers echoed others in welcoming new chancellors and thanked Chancellor Jones and President Hamilton for hosting events over the last several evenings. He asked that everyone remember the upcoming elections and hoped that all campuses have absentee polling stations. He also reported that the Creating Alaska board will meet next month. He added that for those regents attending the National Conference on Trusteeship in April 2005, the administration will try to set up a meeting with Lumina representatives at that time. XVIII. Executive Session Regent Usibelli moved, seconded by Regent Demeksa, and passed that: PASSED "The Board of Regents goes into executive session at 12:15 p.m. Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters that would affect the finances of the university including labor and litigation, and the immediate knowledge of which could affect the reputation or character of a person or persons regarding personnel issues. The session will include members of the Board of Regents, President Hamilton, Interim General Counsel Greene, and such other university staff members as the chair may designate and will last approximately 45 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 1:00 p.m. Alaska Time. This motion is effective September 15, 2004." The Board of Regents concluded an executive session at 1:15 p.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which could affect the reputation or character of a person or persons or the finances of the university. The session included members of the Board of Regents, President Hamilton, Interim General Counsel Greene, and other university staff members designated by the chair and lasted approximately one hour. XIX. Discussion regarding Long-Range Planning Due to lack of time, this item was not discussed. XX. Adjourn Regent Rogers adjourned the meeting at 1:15 p.m. on Wednesday, September 15, 2004.     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